Information Collection and Use Under the Privacy Act 2020

I am committed to protecting your privacy and handling your personal information in accordance with the Privacy Act 2020. This privacy statement explains how I collect, use, store, and disclose your personal information in my role as Auckland Councillor and as a candidate for re-election.

What Personal Information I Collect

Personal information means information about an identifiable individual. I may collect the following personal information from you:

• Name and contact details (address, phone number, email address)
• Information about your enquiries, concerns, or requests to me as your councillor
• Details about your support for my campaign (volunteer preferences, donation information)
• Information you provide when requesting campaign materials or services

I only collect personal information that is necessary for my legitimate functions as a councillor and candidate, including responding to constituent enquiries, providing council services, conducting campaign activities, and maintaining community engagement.

How I Collect Your Information

I collect personal information directly from you when possible, including when you:

• Contact me by email, phone, or in person
• Fill out forms on this website
• Attend public meetings or community events
• Volunteer for my campaign
• Make a donation

In some cases, I may collect information from other sources where this is necessary for my functions as councillor, such as from Auckland Council records or publicly available information.

How I Use Your Personal Information

I use your personal information for the following purposes directly related to my role as councillor and candidate:

• Responding to your enquiries and requests
• Providing updates on council matters and my campaign
• Coordinating volunteer activities and campaign support
• Following up on constituent issues raised with me
• Meeting legal requirements for political donations disclosure
• Maintaining records of my interactions with constituents

Information Security and Storage

I take reasonable steps to ensure your personal information is secure and protected from unauthorised access, use, or disclosure. Your information is stored securely with access limited to myself and authorised campaign staff who need it for legitimate purposes. I retain your information only as long as necessary for the purposes outlined above.

Disclosure of Your Information

I do not sell or provide your personal information to third parties for commercial purposes. I may disclose your information in the following limited circumstances:

• To authorised campaign staff or volunteers who require it for legitimate campaign activities
• Where required by law, including Electoral Act disclosure requirements for political donations over $1,499
• To Auckland Council where necessary for my functions as councillor
• Where you have provided consent for specific disclosures
• Where disclosure is necessary to prevent serious harm

Cross-Border Information Disclosure

If I need to disclose your personal information outside New Zealand, I will take reasonable steps to ensure it receives comparable protection to what is provided under the Privacy Act 2020.

Your Rights Under the Privacy Act 2020

You have the following rights regarding your personal information:

• Right of access: You can request to see what personal information I hold about you
• Right of correction: You can ask me to correct any inaccurate personal information
• Right to object: You can object to your information being used for direct marketing purposes

To exercise these rights, please contact me using the details below. I will respond to your request within a reasonable timeframe and may ask you to verify your identity.

Privacy Breach Notification

In the event of a privacy breach that causes or is likely to cause serious harm, I will notify affected individuals and the Privacy Commissioner as required under the Privacy Act 2020.

Contact Me About Privacy

If you have questions about this privacy statement, how I handle your personal information, or wish to exercise your privacy rights, please contact me at:

Email: contact@richardhills.org.nz

If you are not satisfied with my response to a privacy concern, you can contact the Privacy Commissioner at privacy.org.nz.

Changes to This Privacy Statement

I may update this privacy statement from time to time. Any changes will be posted on this website with the updated date below.